1. Supervising Facility Operations: The facility head is responsible for overseeing day-to-day operations of the facility, including maintenance, security, janitorial services, and facility upkeep. They ensure all activities are carried out efficiently and within budget.
2. Budgeting and Resource Management: The facility head creates and manages the facility budget, including allocating resources, negotiating contracts, and ensuring cost-effectiveness. Monitoring expenses and identify areas for improvement to optimize resource allocation.
3. Safety and Security: The facility head ensures that all safety regulations and protocols are followed within the facility. To coordinate fire drills, emergency response plans, and maintain a safe work environment for employees and visitors.
4. Vendor and Contract Management: The facility head will interact with vendors, contractors, and service providers to ensure quality service delivery, negotiate contracts, review proposals, and monitor performance to meet the facility’s requirements.
5. Space Planning and Inventory Management: The facility head plans and manages the space utilization within the facility. This includes space allocation, office layout, furniture, and equipment. The profile will also oversee inventory management for supplies and equipment, ensuring adequate stock levels are maintained.
6. Team Management: The facility head recruits, trains, and supervises facility staff, including janitorial, security, and maintenance personnel (Off Role Staff). The profile will provide guidance and leadership to the team, supporting their professional development and addressing any performance issues.
7. Reporting and Documentation: The facility head will prepare regular reports on facility operations, expense tracking, and performance metrics. Maintain proper documentation related to contracts, permits, licenses, and compliance with legal and regulatory requirements.
8. Stakeholder Communication: The facility head collaborates with various stakeholders, including employees, management, and external service providers, to address facility-related issues and ensure smooth functioning. Will also serve as the primary point of contact for all facility-related queries and concerns.
9. Overall, this profile will be based out of Mumbai & will play a critical role in managing and maintaining an efficient, safe, and well-functioning facility that meets the organization’s needs.